Visa Requirements and Invitation Letter

Important: The information provided on this page serves as a general guidance without guarentee. EAYD does not accept any rensposibility for the accuracy and completeness. Please always refer to travel guidance issued by your local as well as the Austrian authorities.

Letter of Invitation

Individuals requiring an official Letter of Invitation from the conference organisers can request one after the online registration. To receive a Letter of Invitation, delegates must first register to the conference. After registration individuals will receive the link to request the invitation letter with the registration confirmation letter

The Letter of Invitation does not financially obligate the conference organisers in any way. All expenses incurred in relation to the conference, the registration and the attendance are the sole responsibility of the delegate.

Visa requirements

It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest Austrian embassy or consulate to determine the appropriate timing of their visa applications. Note: Austrian embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other E.U. countries. You cannot appeal against the rejection of a visa application, neither can the EYDF2024 intervene on your behalf in case of a rejection or to speed up the procedure.

Delegate registration details will be shared with the Austrian immigration authorities to assist in the immigration process. However, the conference organisers and/or the EYDF2024 Registration Department will not directly contact embassies and consulates on behalf of visa applicants.
We invite you to check with your local embassy regarding what sort of documents are necessary, as this may differ between delegates from the same country. Further information about visa regulations and Schengen visas can be found on the website of the Federal Ministry for European and International Affairs and the European Commission.

Travel-health insurance
As a part of a visa application, individuals must have travel-health insurance for the duration of their stay in the E.U.. This insurance can be obtained from any approved insurer. Individuals need to check with the responsible embassy/consulate for a list of approved insurers available in their country.

Individuals must have insurance for their entire stay in the E.U. and therefore are encouraged to ensure and pay for the correct number of days. The visa will only be given for the dates that are covered by the insurance policy, which need to relate to the travel dates.